City Policy Manual (Under Construction)

The Office of The City Manager is responsible for maintaining and updating the City Policy Manual (CPM), which is the City's Administrative Policy Manual. The CPM is created so that City employees would be able to view GENERAL City policies in one central source. The policies contained within the CPM reflect not only the City’s values as an employer, but also convey the standards that the City has for its employees. The CPM policies do not include Departmental Standard Operating Procedures (SOP) or internal Departmental policies and procedures.

Table of Contents:​

Chapter 1.1 - Classification Plan and Selection Process

1.1.1 - Classification Plan
1.1.2 - New Positions and Vacancies
1.1.3 - Job Announcements
1.1.4 - Applications
1.1.5 - Disqualification
1.1.6 - Subject and Methods of Examination
1.1.7 - Qualifying Grade and Rating Examinations
1.1.8 - Eligibility Lists
1.1.8 - Removal of Names from Eligibility List
1.1.9 - Notification of Results
1.1.10 - Nepotism and Fraternization

  Manual Sections 
Chapter 1.2 - Appointments

1.2.1 - Offers of Appointment
1.2.2 - Pre-Employment Medical Examinations
1.2.3 - Probationary Appointments
1.2.4 - Regular Appointments
1.2.5 - Temporary Appointments
1.2.6 - Interim Appointments
1.2.7 - Promotional Appointments
1.2.8 - Emergency Appointments
1.2.9 - Limited-Term Appointments

Chapter 1.3 - Changes to Positions

1.3.1 - Transfers
1.3.2 - Reclassification
1.3.3 - Demotions
1.3.4 - Lay-Offs
1.3.5 - Bumping
1.3.6 - Separations
1.3.7 - Reinstatement

Chapter 1.4 - Compensation

1.4.1 - Compensation Plan
1.4.2 - Salary upon Appointment
1.4.3 - Salary upon Interim Appointment
1.4.4 - Salary upon Promotion
1.4.5 - Salary upon Transfer
1.4.6 - Salary upon Reclassification
1.4.7 - Salary Upon Demotion
1.4.8 - Merit Salary Increases
1.4.9 - Bilingual Compensation
1.4.10 - Overtime Compensation
1.4.11 - Compensatory Time Off
1.4.12 - Deductions from Exempt Employee’s Pay
1.4.13 - Errors in Compensation

Chapter 1.5 - General Employment Matters

1.5.1 - Hours of Work
1.5.2 - Timekeeping
1.5.3 - Attendance
1.5.4 - Employee Performance Evaluation
1.5.5 - Discrimination, Harassment, & Retaliation
1.5.6 - Bullying
1.5.7 - Workplace Violence
1.5.8 - Reasonable Accommodation
1.5.9 - Fitness for Duty Examinations
1.5.10 - Employee Dress Standards
1.5.11 - Uniforms
1.5.12 - Identification Badges/Cards
1.5.13 - Use of City Vehicles and Automotive Equipment
1.5.14 - Mileage and Travel Expense Reimbursement Policy
1.5.15 - Ride-share Policy
1.5.16 - Receipt of Gifts
1.5.17 - Drug and Alcohol Abuse
1.5.18 - Smoking
1.5.19 - Off Duty Conduct

Chapter 1.6 - Information Technology

1.6.1 - Computer and Electronic Communications
1.6.2 - Password Policy

Chapter 1.7 - Disciplinary Action

1.7.1 - Policy on Discipline
1.7.2 - Notice of Proposed Discipline
1.7.3 - Appeal of Disciplinary Action
1.7.4 - Causes for Discipline

Chapter 1.8 - Grievance Procedure

1.8.1 - Definitions
1.8.2 - Eligibility to File a Grievance
1.8.3 - Exclusions from the Grievance Procedure
1.8.4 - Grievance Procedure
1.8.5 - Representation
1.8.6 - Settlement of Grievance
1.8.7 - No Retaliation

Chapter 1.9 - Leave of Absence

1.9.1 - Eligibility for Paid Leave of Absence
1.9.2 - Vacation
1.9.3 - Holidays
1.9.4 - Sick Leave
1.9.5 - Family and Medical Leave Act
1.9.6 - Pregnancy Disability Leave
1.9.7 - Catastrophic Leave
1.9.8 - Jury Duty and Witness Leave
1.9.9 - Military Leave
1.9.10 - Personal Leave

Chapter 1.10 - Risk Management

1.10.1 - Workers’ Compensation
1.10.2 - Civilian Employees
1.10.3 - Sworn Employees
1.10.5 - Modified Duty
1.10.6 - Check In Procedures
1.10.7 - Accident Reporting, Recording, and Analysis

Chapter 1.11 - Code of Conduct

1.11.1 - Responsibilities
1.11.2 - Standards of Behavior
1.11.3 - Administrative Regulations

Chapter 2.1 - Innovation and Technology

2.1.1 - Use of Computer Network Resources
2.1.2 - Remote Access
2.1.3 - Mobile Device Policy
2.1.4 - Information Security Policy
2.1.5 - Web Governance & Communications Policy
2.1.6 - Procurement of Software, Hosted Services & Hardware
2.1.7 - Password Policy Implementation
2.1.8 - Computer and Electronic Communications Policy Implementation

Chapter 2.2 - Finance

2.2.1 - Time-sheet Submission
2.2.2 - Capital Asset Management Policy
2.2.3 - Post Award Grant Administration
2.2.4 - Credit Card Statement Reconciliation
2.2.5 - Budget Transfer
2.2.6 - Additional Appropriations
2.2.7 - Revenue Recording
2.2.8 - Cash Handling
2.2.9 - Accounts Payable (place holder)
2.2.10 - Carryovers and Encumbrances
2.2.11 - Interfund Loans

Chapter 3.1 - Procurement with Public Funds

3.1.1 - Procurement Code of Ethics and Conflict of Interest
3.1.2 - Brand Name and Sole Source Procurements
3.1.3 - Procurements with Grant Funds
3.1.4 - Procurement of Supplies, Goods and Non-Professional Services
3.1.5 - Procurement of Professional Services
3.1.6 - Local Preference in Procurement

Chapter 3.2 - Warehouse and Surplus Property

3.2.1 - Transfer of Surplus Property
3.2.2 - Warehouse use policy

Chapter 3.3 - Administration and Government

3.3.1 - Public Records Policy and Protocol
3.3.2 - Media Relations Policy
3.3.3 - Records Retention and Disposition
3.3.4 - Government Access Television Channel Policy
3.3.5 - Placing Items on the City Council Agenda
3.3.6 - Requesting work from City Attorney Office
3.3.7 - Emergency conditions Policy
3.3.8 - Building maintenance request
3.3.9 - Credit Card Authorization and Use


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